Invoice Customers Faster

Create Professional Looking Invoices - Create invoices online with a few clicks and print or send them directly to your customers. Quickly select items from the list of products with predefined taxes and price.

All Invoices In One Place - Track the payment status of your invoices in real-time. Easily track outstanding and partially paid invoices. Follow up with the customers and ensure you get paid.

Customize Invoice Payment Terms - Clearly communicate when payment is expected, preferred payment method or additional fees for late payments.

Automatically Calculate Taxes - Never worry about collecting the right amount of sales tax. Each invoice line or item can have multiple taxes assigned.

and more: Advanced Invoice Searching, Duplicate Invoices, Personalize with your logo, Add invoice due dates, Create on invoice discounts, Accept online payments, Add custom notes, Automatically Send Invoice Notifications to your customers

Workshop Calendar View

Easily Add New Events - Plan your jobs ahead. Add new events (repairs, parts deliveries, jobs) with a few clicks. Colour mark events and set automatic notifications.

Stay Organized - Get an idea of what is lined up for the day and how your week is going to be. Easily filter Calendar events by tasks, vehicles, invoices, quotes, appointments and reminders.

Daily, Weekly and Monthly View - Stay organized and display your jobs the way you want. Hoover the mouse over the event to get all the details. Quickly locate a vehicle, appointment or invoice by clicking on it.

Reminders and Notifications - Set Reminders and Notifications for each event. Garage Invoice will automatically send you a reminder about the event.

Manage Vehicles

Quick Vehicle Check (VRM Lookups) - Just enter the reg plate to get all basic information about vehicle (UK only). Quickly check MOT and TAX status, fuel type, engine size, model variant, primary colour and more..

Vehicle Overview - Create billable tasks, record expenses (e.g. parts), add notes, upload pictures of work you’ve done and invoice vehicle in one go. Charge your customers based on completed tasks or filled in time sheets.

Vehicle Status - Mark vehicles as In progress (currently working on it), On Hold (waiting for parts) or Finished and Garage Invoice will automatically send notification to your customers. They can also check vehicle progress in Customer Portal.

Attachments - Create Discussion or attach pictures and video files to tasks. Present your customers with pictures ‘before and after’ or simply share car inspection video like big workshops do.

Manage Customers Efficiently

Customer Portal - Each Customer can get access to their private Customer Portal. They can view all of their invoices and pay them online. Check their vehicles, jobs and completed tasks. Allow your customers to place the orders on your Online Shop, download their finance statements and schedule appointments.

Individual and Business Customers - With Garage Invoice you can manage individual customers, by simply adding them to the system, but you can also create business customers to manage the whole fleets of vehicles.

Customer Overview - View all customer related data on one screen. Quickly view vehicles, invoices, payments, credit notes expenses and more.

Promote Your Business - Running an offer for MOT or Full Service? Get this quickly to your customers with Announcements system and Custom Email and Text Messages.

Effective Appointments System

Appointment Types - Customize and add your appointment types (e.g. MOT, service, repair) to make bookings simple.

Scheduled Appointments - View Today’s appointments on the glance. It includes registration plate number, appointment reason, notes, and its status (finished, missed or upcoming).

Customer Bookings - Place a booking form on your website or simply share the link with customers. Easily allow them to book MOT, general repair or service appointments.

Callback Feature - Give your customers the option to schedule callbacks. Once they fill in the form, your reception desk will be notified to call this Customer in their preferred time.

Simple Online Shop

Online Shop - Your customers will be able to place orders directly from their Customer Portal. New customers will be asked to register before placing the orders. The system will generate invoices, allowing your customers to pay online.

Unlimited Products - You can add unlimited products to your store with picture, stock quantity and short description. Perfect way of selling car care products, tyres or parts.

Product Categories - Organize products into logical categories and get helpful insights into your sales and inventory when you run reports.

Create Effective Quotes

Create Professional Looking Quotes - Create and send quotes in minutes using the contact, items and pricing information you have already set up in Garage Invoice.

E-Signatures - Each quote sent to your customer is waiting for approval. Your customers can accept by e-signing the quote, decline or comment on the quote with the click of a button.

Turn Quotes into Invoices - Once the estimate is approved, you can easily transform your custom estimates into ready-to pay invoices. You can edit, add and remove items as necessary.

Quotes List View - Easily manage your quotes by simply sorting them and dragging to correct columns.

and more: Advanced Quotes Searching, Customize Quote Terms, Automatically Calculate Taxes, Duplicate Quotes, Personalize with your logo, Add quote expiry date, View and respond to customer feedback about an estimate, Add custom notes

Create Credit Notes

Create Credit Notes - Create credit notes in minutes using the contact, items and pricing information you have already set up in Garage Invoice.

Apply To Multiple Invoices - You can easily allocate credits to multiple invoices. Cover the whole invoice balance or apply a fixed amount to create partially paid invoices.

Create Refunds - You can record full or part refunds on credit notes that have an open status. All refunds will show on customer statements.

Track Credit Notes - Filter by credit notes statuses and see exactly where credits were applied.

Expense Tracking Made Simple

Track Your Business Expenses - Easily record expenses and ensure that you are staying on budget. Create recurring expenses (e.g. rent cost, staff salaries), attach receipts to keep everything in one place.

Expenses Recovery - Assign an expense to a specific customer and vehicle as you enter it. Whenever you create the next invoice for this customer, the system will automatically suggest adding outstanding expenses, so you can make sure you are reimbursed.

Expense Categories - Group your expenses into categories to be ready for tax time and to enable more efficient searches. With expense categories, your bookkeeping is all in one place.

Receipt Attachments - Say goodbye to virtually useless receipts and keep them organized and perfectly preserved. Garage Invoice gives you a digital filing system to easily access receipts needed for billings, tax filings, and employee reimbursements.

Record Payments Faster

Accept Online Payments - Your customers can pay you online with debit/credit cards using online gateway payment systems (PayPal, Stripe, Authorize.net or 2Checkout). No card reader needed – simply send an invoice and let customers pay by entering their card details on their mobile or desktop.

Partial Payments - Create an invoice and record partial payment (e.g. deposit or advance payment for parts). The rest of the balance can be paid any time later.

Payment Modes - Setup online and offline payment modes. Easily add your bank details and clearly display it on each invoice. You can also create custom payment modes (e.g. loyalty cards, vouchers etc.)

Track All Payments - View payments history for each customer and keep everything in one place. Present your customers with Finance Statements showing exactly when invoices were paid and what payment method was used.

Simple Financial Reports

Invoices Report - Get a detailed overview of all invoices you have created in a given time period. Sort by invoice status (paid, partially paid and overdue), see tax splits, adjustments and discount applied. Export to Excel, print or generate PDF report document.

Customers Report - Simple report to give you an idea of most valuable customers. Generate a Customer Statement report and print or send it directly to the customer's mailbox.

Expenses Report - Simple overview report to keep your spending in check. A detailed report provides you with a breakdown of where you have spent your money in any given time frame.

Stock Control Reports - Get real-time insights into stock levels, product prices and orders with automatic low-level stock notifications.